Agricultural Scientific Society of Namibia
The name of the society is the ďAgricultural Scientific Society of
NamibiaĒ, hereafter called ďAGRISSONĒ or ďthe SocietyĒ.
AGRISSON is a corporate body and can in itís own capacity act as a
claimant or defendant in any legal matters in order to reach itís objectives.
The objectives of the society are:
to promote the agricultural sciences by stimulation of thought, mind,
studies and discussion;
to promote the application of the agricultural scientific principles;
to protect the status of the profession;
to promote the professional interests of agricultural scientists;
to act as official mouthpiece and representative of all agricultural
scientists in Namibia;
to promote the awareness of agriculture as a field of study and as a
career to the studying youth as well as the public;
to communicate with internal and external organizations and individuals
that can contribute meaningful towards achieving the societyís objectives.
ARTICLE 3: ACTIVITIES
AGRISSON may host national conferences.
AGRISSON may organize or support national and regional lectures,
symposia and discussions on an ad hoc
AGRISSON may publish and / or support agricultural scientific
publications on an ad hoc basis.
AGRISSON may affiliate or collaborate with other organizations.
AGRISSON may permit other organizations to affiliate or support the
society if such affiliation or support will promote itís objectives.
Affiliation with AGRISSON is subject to stipulations laid down by AGRISSON.
AGRISSON may financially, or in any other way, support meritorious
activities of any of itís members, if such activities promote the objectives
of the society.
AGRISSON may in a meritorious case make a grant to any of itís members
and / or to any other organization.
AGRISSON may take any legal steps to support the objectives of the
ARTICLE 4: MEMBERSHIP
The membership of AGRISSON consists of ordinary members and fellow members.
An ordinary member is a person who has obtained a two / three year
Diploma in Agriculture, a B.(Agric) or B.Sc.(Agric) Degree or an equivalent
members are persons who have an interest in the agricultural
sciences because of their occupation, position or experience.
Membership applications should be made on a form prescribed for that
4.2.1 Membership applications will be evaluated on merit by the Executive Committee of the society.
Obligations of members.
4.3.1 Membership fees are determined from time to time during the general meeting and must be paid three months after the beginning of the financial year or three months after the person has been appointed as a member.
All members must immediately notify the Executive Committee of any
change of address.
All members of AGRISSON are subject to the stipulations of this
The rights of members.
4.4.1 All members are entitled:
to a membership list annually;
to receive all newsletters and announcements or notices that AGRISSON
to any other publication that AGRISSON may publish;
to receive preferential treatment at conferences, symposia and other
meetings that are hosted by AGRISSON.
members have equal votes at general meetings.
4.4.3 Fellow members do not have a vote at general meetings.
4.4.4 All members have the right to participate in discussions and to submit their suggestions at general meetings.
Suspension of rights and termination of membership:
The rights of a member (as stipulated in Article 4.4) whose membership
fee is outstanding for one year or longer are automatically suspended until such
time that the outstanding fee is paid.
The membership of those members whose membership fee is overdue for more
than two years can be terminated by the Executive Committee. Termination of
membership does not exempt him/her of outstanding liabilities towards AGRISSON.
The Executive Committee may terminate the membership of any member who
has performed a misconduct which may jeopardize the objectives and activities of
ARTICLE 5: EXECUTIVE COMMITTEE OF AGRISSON
The Executive Committee of AGRISSON consists of five members: a
chairman, a vice-chairman, a secretary, a treasurer and an editor.
Only ordinary members may be elected for the Executive Committee, they
are eligible for re-election.
The term of office of all the newly-elected Executive Committee members
commences after all documents have been handed over to the newly-elected
Executive Committee, fourteen days after the general meeting in which the new
Executive Committee has been elected. The handing over must include all
financial documents and all records shall be up to date.
A person ceases to be a member of the Executive Committee in case of one
of the following:
expiry of the personís normal term as described in Article 5.3;
written resignation of the committee member;
expiry of membership to AGRISSON.
Vacancies that may occur in the Executive Committee shall be filled at
the first general meeting by way of an election.
At Executive Committee meetings three committee members form a quorum.
The Executive Committee may invite any person to attend a committee
meeting in an acting and / or advisory capacity. Such persons will
have no right to vote at the committee meetings.
The vote of the majority of the committee members present at a committee
meeting, is the decision of the committee. In the case of a tie in the voting on
a matter, the chairman, or the person presiding in his place, has, except for
his own vote, the deciding vote.
When during a general meeting of AGRISSON there is a tie in voting, the
chairman or his substitute has, except for his own vote, the deciding vote.
OF THE EXECUTIVE COMMITTEE
Nominations and the election is carried out by secret votes at the time
of the general meeting of AGRISSON. Each member as described in Article 4.1.1
and 4.4.2 is entitled to one vote per vacancy for which there is to be voted. If
a nominated member is not present at the general meeting, then such a member
must signify beforehand in writing that he / she is prepared to stand
The sequence of the voting shall be:
firstly for a chairman;
secondly for a vice-chairman;
thirdly for a the secretary;
fourthly for a treasurer;
fifthly for an editor.
The chairman can only be elected if the candidate has an absolute
majority in the specific casting of votes. Other committee members may be
elected with an ordinary majority of votes in the election.
AND DUTIES OF THE EXECUTIVE COMMITTEE
The Executive Committee has the authority to allow the execution of the
objectives of AGRISSON, including:
calling of a general meeting or any other special meeting;
constituting special committees out of the ranks of AGRISSON and
co-opting ad hoc members;
distributing notices to members of AGRISSON and authorizing publications
on behalf of AGRISSON;
revealing any resolution of the society on behalf of AGRISSON;
submission of recommendations to the general meeting;
control over the financial matters of AGRISSON;
in the event of a vacancy, the Executive Committee may co-opt a member
for the remaining term, who shall have a vote in the Executive Committee.
The Executive Committee may decide to collaborate with other
organisations or individuals as stipulated in Article 3.5.
The Executive Committee has control over the admission of members to the
society and shall exercise fair discipline over itís members.
The Executive Committee has the power to end any memberís membership
(see Article 4.5).
The Executive Committee shall put into execution the orders of a general
A general meeting must be held at least once in two years, at a place,
date and time as stipulated by the Executive Committee.
A quorum for a general meeting is a third of the corporate members of
the society at the time of that meeting.
Should a quorum not be present, the meeting adjourns for thirty minutes,
after which the members present automatically constitute
Meetings, as stipulated in Articles 3.1 and 3.2, may be organized with
given notice by the Executive Committee.
If the Executive Committee is requested in writing by at least
two-thirds of the Societyís members, it is forced to arrange a special general
AGRISSON is a society without a motive of profit.
The financial year extends from the 1 November till the 31 October of
the following year.
At the general meeting the income- and expenditure statements, which
reveal the financial position of the society, must be submitted.
With dissolution of the society the meeting that has been organized for
the dissolution may decide what to do with the available funds. Dissolution may
only occur if two-thirds of the societyís members present at the meeting
decide to dissolve.
Membership fees are determined at the general meeting.
All cheques cashed on behalf of AGRISSON must be signed by the treasurer
as well as one other committee member.
The language medium shall be English.
TO THE CONSTITUTION
All constitutional amendments shall be passed by a two-thirds majority
at the general meeting.
Notice for an amendment shall be given to members at least one month
prior to the general meeting. Any proposal for amendments shall be submitted to
the secretary of AGRISSON in writing two months prior to the general meeting and
shall be seconded by two members.
Amendments to proposed amendments may be submitted during a specific
general meeting. An amendment shall be accepted with a majority of votes.
This Constitution was approved at the General
Meeting held on the 3rd of November 1999 at Ehoro Lodge, signed
by J. F. Els (Chairman).
Send mail to
questions or comments about this web site.